Email Productivity Tip (for Desktop Email Clients)

Email Productivity Tip (for Desktop Email Clients)

This blog post previously appeared in the Old Office Divvy Blog

Email and I are not friends… Aside from the fact that I find email a weak way to communicate (particularly when you’re dealing with multiple team-members), I just think that there is just too many of it.

No-EmailPlus it’s a constant interruption.

I use Microsoft Outlook, and like most people when a new email pops up in my computer, I see it pop up, and feel obligated to look at it; which creates constant interruption in my world, which is not what I need.

So I developed a new method to deal with this issue, which I think can pass as a productivity tip. It’s new for me, but it’s been working so far…

Here is what it is:

I setup my email-download-interval at 25 minutes.

My outlook used to download every 5 minutes. Now that I changed it to 25 minutes, I’m interruption free from email for nearly a half-hour, which is enough time for me to attack in a 20-minute sprint intervals towards my daily to-do list items.

The downside? You’ll have to call me if you send me a really, really urgent email.

Check out the settings below, and try for yourself. If you need help locating these settings contact me through my office or on twitter.
Productivity-Tip

Do you have other practical productivity tips when it comes to using your email and dealing with it? I’m most interested in hearing about them…

 

 

Ky Ekinci

I'm a Co-Founder and Managing Partner of Office Divvy. I am an entrepreneur, a trusted advisor, a world traveler, a Coworking advocate, and an appreciator of fine cigars.
Ky Ekinci

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